Author Instructions

Please note that an author of an accepted extended abstract MUST register for and attend the conference AND present the work for it to be published in the proceedings. Papers that do not meet these requirements will not be published. No exceptions.

The conference caters to both practitioners and academics. For this purpose, the format of the submissions is divided into two categories: Practitioners and Academia, with different submission requirements. Tutorial and special session submissions adhere to the following directions as well. Please carefully read the Author Instructions listed here to ensure an accurate submission.

For Practitioners

We invite authors who are in the industry to submit a descriptive abstract of at least 500 words in length total, divided into the following sections:

  1. Abstract- a summary stating what is new in the paper, i.e., what the contribution of the paper is. This section should be around 200 words in length.
  2. Motivation- the background of the work. References to the literature should be added in order to clarify the importance of the problem and the reasons for doing the work. This section should be around 200 words.
  3. Results- sample results that substantiate the suggested approach. Figures, including preliminary (existing) results and/or proposed architectures should be added. Avoid stating only expected results. A brief discussion of the figures is required.

For Academia

We invite authors in academia to submit an extended abstract which should be at least 4 pages in length (500 words minimum), or, alternatively, the full paper. A clear statement of contribution is required. The abstract/paper should also include an introduction, background and theory, a discussion of the validation and results, and a literature survey.

For everyone - Submit your abstract through EDAS

All papers and abstracts should be submitted electronically to the EDAS Website at Please submit to "IEEE SysCon 2019" listed on the currently accepting submissions page. To simplify abstract slotting to Tracks, authors will be limited to selecting one Topic area only from the listing on the Call for Papers. If the abstract does not fit any of the topic areas listed, there will be an “other” option.

Submissions shorter than the minimum listed for their respective categories will be automatically rejected. The extended abstract should summarize the scope of the paper and explicitly include the primary results and findings, emphasizing new advances, theories and/or applications so that the program committee will be able to understand the originality and the value of the work. A submission implies willingness to register and present the work if the paper is accepted for presentation at the conference.

Manuscripts will be reviewed by the Technical Program Committee. All authors of accepted extended abstracts, must submit the full paper version by February 13, 2019, register for the conference, and attend to present their papers. The maximum length for final papers is 8 pages without exceptions.

For your convenience, the Style Manual and Conference Paper Templates from IEEE in various formats are linked here. Please refer to both of these when preparing your manuscript.

*The maximum length for final papers is 8 pages without exceptions.

**Accepted Papers will be included in the IEEE Xplore digital library and indexed by EI/Compendex.

Author Registration

Each lead author must visit the EDAS web site and establish an account with a username and password. To do so, follow these instructions:

  1. Visit and click the New Users link.
  2. Create your profile. Only the five fields with the red asterisk are required. *It is very important that your name and affiliation associated with your EDAS account are correct and match the name and affiliation that will be listed on your paper. These fields are first & last name, affiliation (company or organization), country, e-mail address, and status. When the fields are filled in, check the Privacy Policies box and click the Add Person button.  [note: if you select USA as the country, you will get a message asking for your state]
  3. You will receive an e-mail containing your password. Your email address and the given password must later be used to access the system during the following steps, so be careful to remember it.
  4. You can then return to the EDAS log-in page ( and change your assigned password to one that is easier to remember. To do this, click on the My Profile tab, and then click on change your password. Be sure to record your username, password and ID number for later reference.

Submission of Extended Abstract

To submit your extended abstract, please login at and follow these steps:

  1. Click on the 'Submit Paper' tab after logging into EDAS
  2. Find IEEE SysCon 2019 in the list of Conferences accepting submissions, and click the button in the submit column (far right) to submit your extended abstract.
  3. Click on the Track in which you want to submit your paper. The options will be: Academic Submissions, Industry Practitioners Submissions, Tutorial Submissions, Special Session Submissions
  4. Type in the title of the extended abstract, and enter a brief abstract of your paper. This abstract field is NOT where you submit your extended abstract, it is just to be used for reviewers. You will submit your PDF of the extended abstract in the next screen.
  5. Then select the topic area your paper falls under best. [note: This will help in choosing the reviewers. The PDF of your extended abstract will be uploaded later]
  6. Click the Submit button.
  7. The next page you will see a large green check mark and a statement that the extended abstract was registered.
  8. EDAS uses the term Manuscript to refer to the PDF form of your extended abstract submission.
  9. The last row says Review Manuscript, and has an icon of a yellow folder next to it. Click on this icon, and then you can upload the PDF of your Extended Abstract on the next page.
  10. You can also upload the paper by clicking the My Papers tab at the top of the screen, and then select the upload icon on the same row as the name of your paper. The upload icon (third column from the right) will open a dialog box that will enable you to select and upload the abstract file via the web or via FTP.

Important Copyright Notice for Web and Internet Posting

If authors wish to post their papers electronically on any website, any FTP site, or any other electronic dissemination technique, they must include the IEEE Copyright notice on the initial screen displaying the IEEE-copyrighted material. More information from IEEE can be found here.


Abstract & Full Paper submission: November 30, 2018
Acceptance notification: December 14, 2018
Full manuscript and early registration: February 13, 2019

Problems in preparing and submitting your paper? Further information?

Contact the SysCon 2019 Conference Manager:
Shelby Lussier
Conference Catalysts, LLC